Your Agency's AI Chief of Staff.
Stop drowning in emails, missed follow-ups, and operational chaos. OpsPilot connects to your inbox and calendar to deliver a proactive daily action plan — so you can run your agency, not be run by it.
The Problem
Running a solo agency shouldn't feel like a constant fire drill.
You don't need another generic AI chatbot that waits for you to ask it questions. You need an operational manager that tells you what to do.
2 hours every morning sorting your inbox
Instead of doing client work, you're triaging emails, flagging follow-ups, and trying to remember what's urgent.
Missed follow-ups costing you clients
A client emailed 5 days ago. You meant to reply. Now they're cold — and you didn't even notice until it was too late.
Constant context-switching killing focus
You're switching between Gmail, Notion, Slack, and your CRM — and still dropping the ball on what matters most.
Lying awake wondering what you forgot
The anxiety of running a solo agency is real. There's always something slipping through the cracks.
The Solution
Meet OpsPilot. It manages the chaos so you can manage the business.
OpsPilot connects securely to your Gmail and Google Calendar. Every morning, it analyzes your recent communications, identifies what's urgent, detects follow-up risks, and delivers a clear, prioritized briefing — with drafted responses ready to approve.
It's the first thing you read every morning and the last thing you need to worry about.
Features
Everything you need to run a tighter operation.
Every feature is built specifically for agency operations. No generic AI fluff.
Morning Briefing
Wake up to clarity, not chaos.
Every morning, OpsPilot delivers a structured briefing of your urgent client issues, today's meeting prep, and the follow-ups you need to send — all in one place. Ready before you finish your coffee.
Follow-up Detection
Never lose a client to a missed email again.
OpsPilot monitors your sent emails and flags threads that have gone unanswered for too long. It drafts the follow-up for you. One click to send. One client saved.
Client Health Monitoring
Know which clients are at risk before they tell you.
AI analysis of communication sentiment and response patterns gives every client a health score. See 'At Risk' before it becomes 'Churned.' Protect your recurring revenue.
AI-Drafted Responses
Reply in seconds, not minutes.
For every urgent email, OpsPilot drafts a professional, context-aware response. Review, tweak, and send — directly from the app. Never stare at a blank reply box again.
Smart Meeting Prep
Walk into every call fully prepared.
Before each meeting, OpsPilot surfaces the most recent client communications, open action items, and a one-sentence prep note. No more scrambling before a client call.
Bank-Grade Security
Your inbox data stays yours.
Google OAuth 2.0, encrypted token storage, Row-Level Security on all data, and a strict no-training policy. We never use your data to train public AI models.
How It Works
Up and running in under 5 minutes.
01
Connect
Securely link your Gmail and Google Calendar in one click. We use Google's official OAuth and request only the permissions we need. Setup takes under 5 minutes.
02
Analyze
OpsPilot processes your recent communications in the background, building a picture of your operational priorities, client relationships, and follow-up risks. Automatically, every morning.
03
Execute
Open your Morning Briefing, review your priorities, approve drafted replies, and start your day with a clear head. The entire workflow takes under 15 minutes.
Use Cases
Built for real agency problems.
Here's what OpsPilot is designed to handle.
Freelance Marketing Consultant
You have 3 unread emails from clients and a proposal due today.
OpsPilot surfaces the two that require action, drafts a reply for the urgent one, and adds the proposal to your priority list — before you've had your coffee.
Design Agency Owner
A client hasn't replied to your last two emails. You forgot to follow up.
OpsPilot detects the stale thread, flags it as a follow-up risk, and drafts a professional check-in message for your review.
Brand Strategy Consultant
You have a client call in 2 hours and no time to prep.
Your Morning Briefing already includes a summary of recent emails, open tasks, and key context for that client — ready to review in 5 minutes.
SEO Agency Owner
Your inbox has 47 unread emails. Most are newsletters and notifications.
OpsPilot classifies each email by importance, surfaces only the ones that need your attention, and silently ignores the rest.
AI Automation Agency
A client sends a frustrated email about a missed deadline.
OpsPilot flags it as high-priority, classifies it as a relationship risk, and drafts a calm, professional response for your review.
Social Media Agency
You want to start every day knowing exactly what to focus on.
Your AI briefing is ready each morning: top priorities, client risks, follow-ups needed, and meetings to prep for — all in one place.
Pricing
Simple, transparent pricing.
Cancel anytime. No credit card required to start.
Solo Pro
For solo agency owners managing up to 10 active clients.
- Daily Morning Briefing
- Follow-up Risk Detection
- AI-Drafted Email Replies
- Client Health Scoring (Basic)
- 1 Google Account
- 30-day RAG Memory
- Email Support
- 7-day free trial
Agency Plus
For high-volume operators with 10+ clients and advanced needs.
- Everything in Solo Pro
- Advanced Client Health Scoring
- Unlimited RAG Memory
- 3 Google Accounts
- Custom Briefing Schedule
- Priority Email + Chat Support
- Team Delegation (Coming Soon)
- 7-day free trial
Agency OS
For growing agencies that need full automation, team features, and advanced AI.
- Everything in Agency Plus
- Unlimited Gmail inboxes
- Unlimited Google Calendars
- Advanced AI Memory System
- Automated Morning Briefing (scheduled)
- Weekly Performance Reports
- Client Risk Alerts
- Team Delegation (Coming Soon)
- Dedicated Account Manager
- 7-day free trial
FAQ
Common questions.
Ready to hire your AI Chief of Staff?
Join hundreds of solo agency owners who start every morning with clarity instead of chaos.